Legal Secretary

We are recruiting a Legal Secretary to support in one of our local and independent regional law firm of choice, recognised for having a positive long-term impact upon its people, its clients, its business partners and its community.

When it comes to our people, the team is everything at this company, - an environment of sharing and collaboration, and a real sense of loyalty to each other and the firm. We are a company with over two hundred employees.

The hours are 9.00am t0 5pm and we operate a hybrid working.

Main duties will be:

•  Ensure that dictation queues are checked regularly throughout the day, picking up tasks across departments in order of priority
•  Liaise with our Office Assistants to delegate administrative tasks, tracking progress through to completion
•  Deal promptly with any finance requests such as billing, TT's in/out and any other queries that may arise
•  E-filing, hard copy filing and file maintenance
•  Typing letters, emails and file notes as dictated by our fee earners
•  Document production, amending and creating documents from our standard templates in line with our standards experienced with track changes and create comparison documents
•  Preparing bundles
•  Liaise with the PA team as and when required
•  Support fee earners with file opening process
•  Arrange or, where not appropriate, conduct photocopying, printing, or scanning so relevant documents are collated and distributed in a timely manner
•  Liaise with other Secretaries to share tasks and discuss deadlines
•  Manage queries, responding as appropriate and/or ensuring that all messages are communicated and responded to

The successful candidate will have the following skills:

• Excellent telephone manner and communication skills
• Exceptional organisational skills with an eye for detail
• Team orientated personality with the ability to work independently and with others
•  Flexibility and dependability
•  Ability to take the initiative and demonstrate proactivity
•  Ability to remain calm under pressure and work to tight deadlines
•  Conscientious, approachable and enthusiastic
•  Have a positive approach to daily tasks
•  Ability to embrace change and do so in a positive and energetic way
•  Excellent telephone manner and communication skills
•  Accurate typing speed of at least 60 words per minute

In return we will provide full training in all aspects of law, we provide a full range of benefits, including 25 days holidays, gym membership, life assurance, pension and hybrid working conditions.